Association Management

Distinctive Property Services aims to provide the best customer service in the industry.

Unit owner communication
Homeowners and board members are encouraged to keep the lines of communication open at all times.
 
Assigned property manager
One DPS property manager will be assigned to your association to act as the main point of contact.  This property manager will be accessible via phone and email to answer any questions regarding the property
 
Enforce rules, regulations and bylaws
The assigned property manager will assist Trustees with enforcing all condominium rules and regulations 
 
Annual association meeting
We will schedule and coordinate annual association meetings.  The property manager will attend this meeting to answer any questions regarding the property, provide necessary financials and discuss the short and long term financial plans
 
Accounts receivable
Collections of monthly fees, deposit to client account, pursue delinquent accounts and administer late fees when necessary
 
Accounts payable
Pay all common bills from client account monthly
 
Financial reports
Quarterly Profit & Loss and Balance Sheet reports will be emailed to the association board members
 
Reconciliation
The client account and our accounting records will be reconciled monthly and before the financial reports are sent out to board members
 
Read-only banking
All board members are given read-only, online access to their community bank account
 
Taxes
Assist in auditing the association financial records and provide a tax return each year
 
Budgeting
Review prior year actual expense compared with current performance to establish a fiscally responsible budget and one that addresses outstanding concerns
 
Preventative maintenance
Our construction supervisor/property manager will inspect the property annually to determine its general condition and make note of any potential problems that may need future repair
 
Emergency 24 hour contact
Unit owners will have our 24 hour emergency phone number and if need be a DPS team member or subcontractor will visit the property promptly
 
Trash removal
Trash removal and recycling programs offered on a weekly basis
 
Landscaping and snow removal
We utilize our own DPS landscape team to offer full service landscaping programs and snow removal
 
Subcontractors
We have a core group of licensed and insured subcontractors that we will call on when necessary (plumber, electrician, painter, house cleaning, etc.)